IRIS Project

Systems within the IRIS projects will automate and integrate business processes that take place across a variety of departments and functions. That includes the data of:
•    The Student Information System (SIS)
•    Constituency Relationship Management (CRM)
•    Administrative systems: Human Capital System, Finance and Accounting system, etc. 
•    And more
While we are driving these changes, it is important that we review and optimize our business processes, with a strong emphasis on our strategic outcomes, student data and future planning. This will be achieved through a combination of the most modern applications and a data-driven approach.

To ensure ultimate success for IRIS, it is essential that senior management gets strongly involved, all communities take part in the project and that the various AUP departments cooperate and collaborate efficiently. 

Project Sponsors hold a strategic view of the entire project. They:

• Serve as executive sponsors of the project
• Serve as an escalation and decision point for major project and policy issues
• Decide on substantial budget changes and change orders
• Serve as an escalation point for AUP project manager(s)
• Organize monthly meetings on this topic, or more frequently if needed

Projects Managers hold an operational view of the entire project. They: 

• Manage Subject-Matter Expert (SME) teams to ensure their objectives are met
• Manage cross-area collaboration
• Supervise consultants to manage quality and planning
• Manage and track the project plan, resources and schedules
• Manage and mitigate project issues and risks
• Manage communications messages to stakeholders

Functional Lead ensures that the new system is effectively addressing the AUP's functional and business process needs from their core area's perspective. They:

• Manages their team workload and morale
• Serves as lead functional specialists

Data Repository Lead ensure that data repository requirements are well defined and consolidated in a single secure repository. They

• Analyze the effectiveness of any existing report procedures and systems
• Develop process enhancing data collection strategies 
• Write and maintain all reporting processes
• Complete any work assigned by the Project Manager 

Data Standards group develop and implement the rigorous data standards that are essential to the business units. They:

• Establish Guidelines for Data Standards, Data Integrity and Security
• Data content and changes can be audited
• Make sure that access to the data is authorized and controlled
• Make sure change management practices are applied in maintenance of the database
• Ensure that data stewards are identified for each data set
• Technical processes sustain data integrity